Job Description:  Executive Assistant

RELAYS - Resiliency Education Leadership Adventure and Youth Services

General Description:  Executive Assistant

The Cape Breton Regional Municipality's Mayor and Council approached the CBRPS to spearhead an initiative aiming to improve the lives of high-risk youth and the families and communities within which they are embedded.  The solution proposed by the Regional Police is the RELAYS project.

The project requires an Executive Assistant for a period of five years.  The Executive Assistant will report to the Executive Director of the RELAYS project.  The Executive Assistant will ensure a smooth and efficient operation of the office.

Accountability and Responsibilities:

  • General office duties.
  • Read, research and route correspondence, drafting letters and documents and initiating telecommunications.
  • Helps to maintain executive's appointment schedule by assisting in the planning and preparation of meetings, conferences, teleconferences and travel.
  • Welcomes inquiries in person or on the phone and ensures timely response.
  • Maintains strict confidentiality.
  • Assist with maintaining community relationships and networks.
  • Prepares communications pieces as required.
  • Maintains office supply inventory, expediting orders and verifying receipts.
  • Develops and maintains filing system; records meeting discussions.
  • Mail - Purolator, general mail.
  • Professional communication with partners, agency representatives and sponsors.
  • Assist with preparation of project events.
  • Participation at events as requested.


  • Minimum of some post secondary education.
  • Comfortable in a multi-disciplinary work environment.
  • Good familiarity with computers and Microsoft office.
  • Excellent communication and inter personal skill.
  • Effective listener.
  • Strong organizational skills.
  • High standard of confidentiality.
  • High level of enthusiasm.
  • Understanding of the challenges and needs that face youth at risk.
  • Ability to work within a team environment.
  • Knowledge of local youth services and restorative approach considered an asset.
  • Criminal Record and Child Abuse Registry Check.

Personal Attributes:

  • Honest and trustworthy.
  • Respectful.
  • Cultural awareness and sensitivity.
  • Flexibility.
  • Sound work ethics.
  • Has a personal commitment and a strong sense to ethics.

Working Conditions:

  • Normal office environment.
  • Sensitive and changing environment.
  • Multiple agenda environment.
  • Willingness to make best effort to meet specific deadlines.

Please submit your resume to:

Deadline for Resumes:  Friday, October 9, 2015

Questions/Comments, please email

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